Archive for the ‘Research Projects’ Category

8am on Saturday morning, and those hardy souls who have not yet fled to beat Hurricane Irene home or who are stranded in Chicago, plus other assorted insomniacs, were presented with a veritable smörgåsbord of digital preservation goodness.  The programme has many of the digital sessions scheduled at the same time, and today I decided not to session-hop but stick it out in one session in each of the morning’s two hour-long slots.

My first choice was session 502, Born-Digital archives in Collecting Repositories: Turning Challenges into Byte-Size Opportunities, primarily an end-of-project report on the AIMS Project.  It’s been great to see many such practical digital preservation sessions at this conference, although I do slightly wonder what it will take before working with born-digital truly becomes part of the professional mainstream.  Despite the efforts of all the speakers at sessions like this (and in the UK, colleagues at the Digital Preservation Roadshows with which I was involved, and more recent similar events), there still appears to be a significant mental barrier which stops many archivists from giving it a go.  As the session chair began her opening remarks this morning, a woman behind me remarked “I’m lost already”.

There may be some clues in the content of this morning’s presentations: in amongst my other work (as would be the case for most archivists, I guess) I try to keep reasonably up-to-date with recent developments in practical digital preservation.  For instance, I was already well aware of the AIMS Project, although I’d not had a previous opportunity to hear about their work in any detail, but here were yet more new suggested tools for digital preservation: I happen to know of FTK Imager, having used it with the MLA Yorkshire archive accession, although what wasn’t stated was that the full FTK forensics package is damn expensive and the free FTK Imager Lite (scroll down the page for links) is an adequate and more realistic proposition for many cash-strapped archives.  BagIt is familiar too, but Bagger, a graphical user interface to the BagIt Library is new since I last looked (I’ll add links later – the Library of Congress site is down for maintenance”).  Sleuthkit was mentioned at the research forum earlier this week, but fiwalk (“a program that processes a disk image using the SleuthKit library and outputs its results in Digital Forensics XML”) was another new one on me, and there was even talk in this session of hardware write-blockers.  All this variety is hugely confusing for anybody who has to fit digital preservation around another day job, not to mention potentially expensive when it comes to buying hardware and software, and the skills necessary to install and maintain such a jigsaw puzzle system.  As the project team outlined their wish list for yet another application, Hypathia, I couldn’t help wondering whether we can’t promote a little more convergence between all these different tools both digital preservation specific and more general.  For instance, the requirement for a graphical drag ‘n’ drop interface to help archivists create the intellectual arrangement of a digital collection and add metadata reminded me very much of recent work at Simmons College on a graphical tool to help teach archival arrangement and description (whose name I forget, but will add it when it comes back to me!*).  I was interested particularly in the ‘access’ part of this session, particularly the idea that FTK’s bookmark and label functions could be transformed into user generated content tools, to enable researchers to annotate and tag records, and in the use of network graphs as a visual finding aid for email collections.

The rabbit-caught-in-headlights issue seems less of an issue for archivists jumping on the Web2.0 bandwagon, which was the theme of session 605, Acquiring Organizational Records in a Social Media World: Documentation Strategies in the Facebook Era, where we heard about the use of social media, primarily facebook, to contact and document student activities and student societies in a number of university settings, and from a university archivist just beginning to dip her toe into Twitter.  As a strategy of working directly with student organisations and providing training to ‘student archivists’ was outlined, as a method of enabling the capturing of social media content (both simultaneously with upload and by web-crawling sites afterwards), I was reminded of my own presentation at this conference: surely here is another example of real-life community development? The archivist is deliberately ‘going out to where the community is’ and adapting to the community norms and schedules of the students themselves, rather than expecting the students themselves to comply with archival rules and expectations.

This afternoon I went to learn about SNAC: the social networks and archival context project (session 710), something I’ve been hearing other people mention for a long time now but knew little about.  SNAC is extracting names (corporate, personal, family) from Encoded Archival Description (EAD) finding aids as EAC-CPF and then matching these together and with pre-existing authority records to create a single archival authorities prototype.  The hope is to then extend this authorities cooperative both nationally and potentially internationally.

My sincere thanks to the Society of American Archivists for their hospitality during the conference, and once again to those who generously funded my trip – the Archives and Records Association, University College London Graduate Conference Fund, UCL Faculty of Arts and UCL Department of Information Studies.

* UPDATE: the name of the Simmons’ archival arrangement platform is Archivopteryx (not to be confused with the Internet mail server Archiveopteryx which has an additional ‘e’ in the name)

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This should be the first of several posts from this year’s Society of American Archivists Annual Meeting in Chicago, for which I have received generous funding to attend from UCL’s Graduate Conference Fund, and from the Archives and Records Association who asked me to blog the conference.  First impressions of a Brit: this conference is huge.  I could (and probably will) get lost inside the conference hotel, and the main programme involves parallel tracks of ten sessions at once.  And proceedings start at 8am.  This is all a bit of a shock to the system; not sure anybody would turn up if you started before 9am at the earliest back home! Anyway, the twitter tag to watch is #saa11, although with no wifi in the session rooms, live coverage of sessions will be limited to those who can get a mobile phone signal, which is a bit of a shame.

The conference proper starts on Thursday; the beginning of the week is mostly taken up with meetings, but on Tuesday I attended an impressive range of presentations at the SAA Research Forum.  Abstracts and bios for each speaker are already online (and are linked where relevant below), and I understand that slides will follow in the next week or so.  Here are some personal highlights and things which I think may be of interest to archivists back home in the UK:

It was interesting to see several presentations on digital preservation, many reflecting similar issues and themes to those which inspired my Churchill Fellowship research and the beginning of this blog back in 2008.  Whilst I don’t think I’d recommend anyone set out to learn about digital preservation techniques the hard way with seriously obsolete media, if you do find yourself in the position of having to deal with 5.25 inch floppy disks or the like, Karen Ballingher’s presentation on students’ work at the University of Texas – Austin had some handy links, including the UT-iSchool Digital Archaeology Lab Manual and related documentation and an open source forensics package called Sleuth Kit.  Her conclusions were more generally applicable, and familiar: the importance of documenting everything you do, including failures; planning out trials; and just do it – learn by doing a real digital preservation project.  Cal Lee was excellent (as ever) on Levels of Representation in Digital Collections, outlining a framework of digital information constructed of eight layers of representation from the bit(byte-)stream to aggregations of digital objects, and noting that archival description already supports description at multiple levels but has not yet evolved to address these multiple representation layers.  Eugenia Kim’s paper on her ChoreoSave project to determine the metadata elements required for digital dance preservation reminded me of several UK and European initiatives; Siobhan Davies Replay, which Eugenia herself referenced and talked about at some length; the University of the Arts London’s John Latham Archive, which I’ve blogged about previously, because Eugenia commented that choreographers had found the task of entering data into the numerous metadata fields onerous: once again it seems to me there is a tension between the (dance, in this case) event and the assumption that text offers the only or best means of describing and accessing that event; and the CASPAR research on the preservation of interactive multimedia performances at the University of Leeds.

For my current research work on user participation in archives, the following papers were particularly relevant: Helice Koffler‘s report on the RLG Social Metadata Working Group‘s project on evaluating the impact of social media on museums, libraries and archives.  A three-part report is to be issued; part one is due for publication in September 2011.  I understand that this will include some useful and much-needed definitions of ‘user interaction’ terminology.  Part 1 has moderation as its theme – Helice commented that a strict moderation policy can act as a barrier to participation (a point that I agree with up to a point – and will explore further in my own paper on Thursday).  Part 2 will be an analysis of the survey of social media use undertaken by the Working Group (4 U.K. organisations were involved in this, although none were archives).  As my interviews with archivists would also suggest, the survey found little evidence of serious problems with spam or abusive behaviour on MLA contributory platforms.  Ixchel Faniel reported on University of Michigan research on whether trust matters for re-use decisions.

With my UKAD hat on, the blue sky (sorry, I hate that term, but I think its appropriate in this instance) thinking on archival description methods which emerged from the Radcliffe Workshop on Technology and Archival Processing was particularly inspiring.  The workshop was a two-day event which brought together invited technologists (many of whom had not previously encountered archives at all) and archivists to brainstorm new thinking on ways to tackle cataloguing backlogs, streamline cataloguing workflows and improve access to archives.  A collections exhibition was used to spark discussion, together with specially written use cases and scenarios to guide each day’s discussion.  Suggestions included the use of foot-pedal operated overhead cameras to enable archival material to be digitised either at the point of accessioning, or during arrangement and description; experimenting with ‘trusted crowdsourcing’ – asking archivists to check documents for sensitivity – as a first step towards automating the redaction process of confidential information.  These last two suggestions reminded me of two recent projects at The National Archives in the U.K. – John Sheridan’s work to promote expert input into legislation.gov.uk (does anyone have a better link?) and the proposal to use text mining on closed record series which was presented to DSG in 2009.  Adam Kreisberg presented about the development of a toolkit for running focus groups by the Archival Metrics Project.  The toolkit will be tested with a sample session based upon archives’ use of social media, which I think could be very valuable for U.K. archivists.

Finally only because I couldn’t fit this one into any of the categories above, I found Heather Soyka and Eliot Wilczek‘s questions on how modern counter-insurgency warfare can be documented intriguing and thought-provoking.

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This post is a thank you to my followers on Twitter, for pointing me towards many of the examples given below.  The thoughts on automated description and transcription are a preliminary sketching out of ideas (which, I suppose, is a way of excusing myself if I am not coherent!), on which I would particularly welcome comments or further suggestions:

A week or so before Easter, I was reading a paper about the classification of galaxies on the astronomical crowdsourcing website, Galaxy Zoo.  The authors use a statistical (Bayesian) analysis to distil an accurate sample of data, and then compare the reliability of this crowdsourced sample to classifications produced by expert astronomers.  The article also refers to the use of sample data in training artificial neural networks in order to automate the galaxy classification process.

This set me thinking about archivists’ approaches to online user participation and the harnessing of computing power to solve problems in archival description.  On the whole, I would say that archivists (and our partners on ‘digital archives’ kinds of projects) have been rather hamstrung by a restrictive ‘human-scale’, qualitatively-evaluated, vision of what might be achievable through the application of computing technology to such issues.

True, the notion of an Archival Commons evokes a network-oriented archival environment.  But although the proponents of this concept recognise “that the volume of records simply does not allow for extensive contextualization by archivists to the extent that has been practiced in the past”, the types of ‘functionalities’ envisaged to comprise this interactive descriptive framework still mirror conventional techniques of description in that they rely upon the human ability to interpret context and content in order to make contributions imbued with “cultural meaning”.  There are occasional hints of the potential for more extensible (?web scale) methods of description, in the contexts of tagging and of information visualization, but these seem to be conceived more as opportunities for “mining the communal provenance” of aggregated metadata – so creating additional folksonomic structures alongside traditional finding aids.  Which is not to say that the Archival Commons is not still justified from a cultural or societal perspective, but that the “volume of records” cataloguing backlog issue will require a solution which moves beyond merely adding to the pool of potential participants enabled to contribute narrative descriptive content and establish contextual linkages.

Meanwhile, double-keying, checking and data standardisation procedures in family history indexing have come a long way since the debacle over the 1901 census transcription. But double-keying for a commercial partner also signals a doubling of transcription costs, possibly without a corresponding increase in transcription accuracy.  Or, as the Galaxy Zoo article puts it, “the overall agreement between users does not necessarily mean improvement as people can agree on a wrong classification”.  Nevertheless, these norms from the commercial world have somehow transferred themselves as the ‘gold standard’ into archival crowdsourcing transcription projects, in spite of the proofreading overhead (bounded by the capacity of the individual, again).  As far as I am aware, Old Weather (which is, of course, a Zooniverse cousin of Galaxy Zoo) is the only project working with archival content which has implemented a quantitative approach to assess transcription accuracy – improving the project’s completion rate in the process, since the decision could be taken to reduce the number of independent transcriptions required from five to three.

Pondering these and other such tangles, I began to wonder whether there have indeed been any genuine attempts to harness large-scale processing power for archival description or transcription.  Tools are now available commercially designed to decipher modern handwriting (two examples: MyScript for LiveScribe; Evernote‘s text recognition tool), why not an automated palaeographical tool?  Vaguely remembering that The National Archives had once been experimenting with text mining for both cataloguing and sensitivity classification [I do not know what happened to this project – can anyone shed some light on this?], and recollecting the determination of one customer at West Yorkshire Archive Service who tried (and failed) valiantly to teach his Optical Character Recognition (OCR) software to recognise nearly four centuries of clerk’s handwriting in the West Riding Registry of Deeds indexes, I put out a tentative plea on Twitter for further examples of archival automation.  The following examples are the pick of the amazing set of responses I received:

  • The Muninn Project aims to extract and classify written data about the First World War from digitized documents using raw computing power alone.  The project appears to be at an early stage, and is beginning with structured documents (those written onto pre-printed forms) but hopes to move into more challenging territory with semi-structured formats at a later stage.
  • The Dutch Monk Project (not to be confused with the American project of the same name, which facilitates text mining in full-text digital library collections!) seeks to make use of the qualitative interventions of participants playing an online transcription correction game in order to train OCR software for improved handwriting recognition rates in future.  The project tries to stimulate user participation through competition and rewards, following the example of Google Image Labeller.  If your Dutch is good, Christian van der Ven’s blog has an interesting critique of this project (Google’s attempt at translation into English is a bit iffy, but you can still get the gist).
  • Impact is a European funded project which takes a similar approach to the Monk project, but has focused upon improving automated text recognition with early printed books.  The project has produced numerous tools to improve both OCR image recognition and lexical information retrieval, and a web-based collaborative correction platform for accuracy verification by volunteers.  The input from these volunteers can then in turn be used to further refine the automated character recognition (see the videos on the project’s YouTube channel for some useful introductory materials).  Presumably these techniques could be further adapted to help with handwriting recognition, perhaps beginning with the more stylised court hands, such as Chancery hand.  The division of the quality control checks into separate character, word, and page length tasks (as illustrated in this video) is especially interesting, although I think I’d want to take this further and partition the labour on each of the different tasks as well, rather than expecting one individual to work sequentially through each step.  Thinking of myself as a potential volunteer checker, I think I’d be likely to get bored and give up at the letter-checking stage.  Perhaps this rather more mundane task would be more effectively offered in return for peppercorn payment as a ‘human intelligence task’ on a platform such as Amazon Mechanical Turk, whilst the volunteer time could be more effectively utilised on the more interesting word and page level checking.
  • Genealogists are always ahead of the game!  The Family History Technology Workshop held annually at Brigham Young University usually includes at least one session on handwriting recognition and/or data extraction from digitized documents.  I’ve yet to explore these papers in detail, but there looks to be masses to read up on here.
  • Wot no catalogue? Google-style text search within historic manuscripts?  The Center for Intelligent Information Retrieval (University of Massachusetts Amherst) handwriting retrieval demonstration systems – manuscript document retrieval on the fly.
  • Several other tools and projects which might be of interest are listed in this handy google doc on Transcribing Handwritten Documents put together by attendees at the DHapi workshop held at the Maryland Institute for Technology in the Humanities earlier this year.  Where I’ve not mentioned specific examples directly here its mostly because these are examples of online user transcription interfaces (which for the purposes of this post I’m classing as technology-enhanced projects, as opposed to technology-driven, which is my main focus here – if that makes sense? Monk and Impact creep in above because they combine both approaches).

If you know of other examples, please leave a comment…

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A round-up and some brief reflections on a number of different events and presentations I’ve attended recently:

Many of this term’s Archives and Society seminars at the Institute of Historical Research have been been on particularly pertinent subjects for me, and rather gratifyingly have attracted bumper audiences (we ran out of chairs at the last one I attended).  I’ve already blogged here about the talk on the John Latham Archive.  Presentations by Adrian Autton and Judith Bottomley from Westminster Archives, and Nora Daly and Helen Broderick from the British Library revealed an increasing awareness and interest in the use of social media in archives, qualified by a growing realisation that such initiatives are not self-sustaining, and in fact require a substantial commitment from archive staff, in time if not necessarily in financial terms, if they are to be successful.  Nora and Helen’s talk also prompted an intriguing audience debate about the ‘usefulness’ of user contributions.  To me, this translates as ‘why don’t users behave like archivists’ (or possibly like academic historians)?  But if the aim of promoting archives through social media is to attract new audiences, as is often claimed, surely we have to expect and celebrate the different perspectives these users bring to our collections.  Our professional training perhaps gives us tunnel vision when it comes to assessing the impact of users’ tagging and commenting.  Just because users’ terminology cannot be easily matched to the standardised metadata elements of ISAD(G) doesn’t mean it lacks relevance or usefulness outside of archival contexts.  Similar observations have been made in research in the museums and art galleries world, where large proportions of the tags contributed to the steve.museum prototype tagger represented terms not found in museum documentation (in one case, greater than 90% of tags were ‘new’ terms).  These new terms are viewed an unparalleled opportunity to enhance the accessibility of museum objects beyond traditional audiences, augmenting professional descriptions, not replacing them.

Releasing archival description from the artificial restraints imposed by the canon of professional practice was also a theme of my UCL colleague, Jenny Bunn’s, presentation of her PhD research, ‘The Autonomy Paradox’.  I find I can balance increased understanding about her research each time I hear her speak, with simultaneously greater confusion the deeper she gets into second order cybernetics!  Anyway, suffice it to say that I cannot possibly do justice to her research here, but anyone in north America might like to catch her at the Association of Canadian Archivists’ Conference in June.  I’m interested in the implications of her research for a move away from hierarchical or even series-system description, and whether this might facilitate a more object-oriented view of archival description.

Last term’s Archives and Society series included a talk by Nicole Schutz of Aberystwyth University about her development of a cloud computing toolkit for records management.  This was repeated at the recent meeting of the Data Standards Section of the Archives and Records Association, who had sponsored the research.  At the same meeting, I was pleased to discover that I know more than I thought I did about linked data and RDF, although I am still relieved that Jane Stevenson and the technical team behind the LOCAH Project are pioneering this approach in the UK archives sector and not me!  But I am fascinated by the potential for linked open data to draw in a radical new user community to archives, and will be watching the response to the LOCAH Project with interest.

The Linked Data theme was continued at the UKAD (UK Archives Discovery Network) Forum held at The National Archives on 2 March.  There was a real buzz to the day – so nice to attend an archives event that was full of positive energy about the future, not just ‘tough talk for tough times’.  There were three parallel tracks for most of the day, plus a busking space for short presentations and demos.  Obviously, I couldn’t get to everything, but highlights for me included:

  • the discovery of a second archives Linked Data project – the SALDA project at the University of Sussex, which is extract archival descriptions from CALM using EAD, and then transform them into Linked Data
  • Victoria Peters’ overview of the open source archival description software, ICA-AtoM – feedback welcomed, I think, on the University of Stathclyde’s new online catalogue which uses ICA-AtoM.
  • chatting about Manchester Archive + (Manchester archival images on flickr)
  • getting an insider’s view of HistoryPin and Ancestry’s World Archives Project – the latter particularly fascinating to me in the context of motivating and supporting contributors in online archival contexts

Slides from the day, including mine on Crowds and Communities in the Archives, are being gathered together on slideshare at http://www.slideshare.net/tag/ukad.  Initial feedback from the day was good, and several people have blogged about the event (including Bethan Ruddock from the ArchivesHub, a taxonomist’s viewpoint at VocabControl, Karen Watson from the SALDA Project, and The Questing Archivist).

Edit to add Kathryn Hannan’s Archives and Auteurs blog post.

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A round-up of a few pieces of digital goodness to cheer up a damp and dark start to October:

What looks like a bumper new issue of the Journal of the Society of Archivists (shouldn’t it be getting a new name?) is published today.  It has an oral history theme, but actually it was the two articles that don’t fit the theme which caught my eye for this blog.  Firstly, Viv Cothey’s final report on the Digital Curation project, GAip and SCAT, at Gloucestershire Archives, with which I had a minor involvement as part of the steering group for the Sociey of Archivists’-funded part of the work.  The demonstration software developed by the project is now available for download via the project website.  Secondly, Candida Fenton’s dissertation research on the Use of Controlled Vocabulary and Thesauri in UK Online Finding Aids will be of  interest to my colleages in the UKAD network.  The issue also carries a review, by Alan Bell, of Philip Bantin’s book Understanding Data and Information Systems for Recordkeeping, which I’ve also found a helpful way in to some of the more technical electronic records issues.  If you do not have access via the authentication delights of Shibboleth, no doubt the paper copies will be plopping through ARA members’ letterboxes shortly.

Last night, by way of supporting the UCL home team (read: total failure to achieve self-imposed writing targets), I had my first go at transcribing a page of Jeremy Bentham’s scrawled notes on Transcribe Bentham.  I found it surprisingly difficult, even on the ‘easy’ pages!  Admittedly, my paleographical skills are probably a bit rusty, and Bentham’s handwriting and neatness leave a little to be desired – he seems to have been a man in a hurry – but what I found most tricky was not being able to glance at the page as a whole and get the gist of the sentence ahead at the same time as attempting to decipher particular words.  In particular, not being able to search down the whole page looking for similar letter shapes.  The navigation tools do allow you to pan and scroll, and zoom in and out, but when you’ve got the editing page up on the screen as well as the document, you’re a bit squished for space.  Perhaps it would be easier if I had a larger monitor.  Anyway, it struck me that this type of transcription task is definitely a challenge, for people who want to get their teeth into something, not the type of thing you might dip in and out of in a spare moment (like indicommons on iPhone and iPad, for instance).

I’m interested in reward and recognition systems at the moment, and how crowdsourcing projects seek to motivate participants to contribute.  Actually, it’s surprising how many projects seem not to think about this at all – the build it and wait for them to come attitude.  Quite often, it seems, the result is that ‘they’ don’t come, so it’s interesting to see Transcribe Bentham experiment with a number of tricks for monitoring progress and encouraging people to keep on transcribing.  So, there’s the Benthamometer for checking on overall progress, you can set up a watchlist to keep an eye on pages you’ve contributed to, individual registered contributors can set up a user profile to state their credentials, chat to fellow transcribers on the discussion forum, and there’s a points system, depending on how active you are on the site, and a leader board of top transcribers.  The leader board seems to be fueling a bit of healthy transatlantic competition right at the moment, but given the ‘expert’ wanting-to-crack-a-puzzle nature of the task here, I wonder whether the more social / community-building facilities might prove more effective over the longer term than the quantitative approaches.  One to watch.

Finally, anyone with the techie skills to mashup data ought to be welcoming The National Archives’ work on designing the Open Government Licence (OGL) for public sector information in the U.K.  I haven’t (got the technical skills) but I’m welcoming it anyway in case anyone who has hasn’t yet seen the publicity about it, and because I am keen to be associated with angels.

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Under the avuncular eye of fellow Pembrokian William Pitt the Younger, I was presented with my Churchill Fellowship Medallion by Her Royal Highness the Duchess of Cornwall at the City of London Guildhall on Friday 21st May.  Unfortunately, I can’t blog the picture of me receiving my medallion; partly because its locked down by some horrible DRM system, partly because it looks as if my head has been stuck on at the wrong angle.  I also couldn’t find a decent picture of Mr Pitt’s Guildhall monument (slightly naff, it has to be said – with Britannia riding a sea-horse – apparently the design was chosen for its cheapness rather than its artistic merit).  So here instead is a picture of the much nicer Pitt statue at Pembroke, although I have often worried that a toga is really not the best costume for sitting outside on a cold Cambridge day.  No wonder his toes are blue:


Pitt the Younger, Pembroke College, Cambridge. Photo by James UK on flickr

I was amused by the text of the inscription¹ at the Guildhall:


Sounds like he’d be a handy chap to have as Prime Minister right now really, although I’m less sure about this part (just about pulls it back in the last line):


Joking aside, it was a suitably grand occasion to celebrate the incredible variety of all the recent Churchill Fellowships.  After the award ceremony, 2009 Fellow Michael Kernan sought me out.  Michael is the Honorary Historian and Archivist at the Fire Service College in Gloucestershire, and wanted advice on digital preservation with regard to the Fire Service College’s collection – both for digitised archive documents and born-digital oral histories of firemen’s exeriences of the Blitz.  So further proof, if proof were needed, of the ongoing relevance of the central tenet of my Fellowship – that we need to develop digital preservation solutions which scale down to the local level, as well as scale up to the (inter-)national.

I was able to point Michael towards the work in both digitisation and digital preservation taking place locally to him at Gloucestershire Archives.  This would not have been possible when I first put my Churchill Fellowship application together back in 2007.  Last week I also heard from a colleague at Staffordshire and Stoke-on-Trent Archives, where similarly they are now taking some real, practical steps towards addressing digital preservation at a local level.  I would like to think that my Churchill Fellowship has played a small part in encouraging local archivist colleagues in the UK and giving them the confidence to take up the digital archives challenge.

Coincidentally, as I was picking up my Churchill medallion at the Guildhall, Viv Cothey, the developer at Gloucestershire Archives, was speaking at the seminar, ‘Practical Approaches to Electronic Records: the Academy and Beyond‘, organised by Chris Prom and held at the University of Dundee.  I was very sorry indeed to have to miss this event, but fortunately it has been covered in the blogosphere by Sue Donnelly of the LSE Archives and Simon Wilson from the University of Hull, representing another new digital preservation project, AIMS – Born Digital Collections: An Inter-Institutional Model for Stewardship.  Chris Prom will shortly be returning to Illinois at the end of his Fulbright scholarship.  I am sure that the following sentiments were expressed copiously on the day at Dundee, but I would also like to add my own personal vote of thanks to Chris for the huge contribution his project has made over the last year in discovering, developing and disseminating practical digital preservation methods and tools for ‘real’ archivists.  Safe journey home!

Edit: to add a link to Peter Cliff’s presentation from the Dundee seminar on Developing and Implementing Tools to Manage Hybrid Archives (slideshare).

¹ Copyright, apparently, George Canning – why do these people follow me about?

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Last Thursday I was delighted to attend the culminating workshop for the Society of Archivists‘ (SoA) funded digital curation project at Gloucestershire Archives.  As Viv Cothey, the developer employed by Gloucestershire Archives, has noted, “Local authority archivists may well be fully aware of the very many exhortations to do digital curation and to get involved but are frustrated by not knowing where to start”.  Building upon previous work on a prototype desktop ingest packager (GAip), the SoA project set out to create a proof of concept demonstration of a ‘trusted digital store’ suitable for use by a local government record office.  The workshop was an important outreach element of the project, aiming to build up understanding and experience of digital curation principles and workflow amongst archivists in the UK.  I have been involved with the management board for the SoA project, so I was eager to see how the demonstration tools which have been developed would be received by the wider digital preservation and archivist professional communities.

Others are much better qualified than me to evaluate the technical approach that the project has taken, and indeed Susan Thomas has already blogged her impressions over at futureArch.  For me, what was especially pleasing was to see a good crowd of ‘ordinary’ archivists getting stuck in with the demonstration tools – despite the unfamiliarity of the Linux operating system – and teasing out the purpose and process of each of the digital curation tools provided.  I hope that nobody objects to my calling them ‘ordinary’ – I think they will know what I mean, and it is how I would describe myself in this digital preservation context.

Digital preservation research has hitherto clustered around opposite ends of a spectrum.  At one end are the high level conceptual frameworks: OAIS and the like.  At the other end are the practical developments in repository and curation workflow tools in the higher education, national repository, and scientific research communities.  The problem here is the technological jargon which is frankly incomprehensible to your average archivist.  Gloucestershire’s project therefore attempts to fill an important gap in current provision, by providing a set of training tools to promote experimentation and discourse at practitioner level.

I’ll be interested to see the feedback from the workshop, and it’d be good to see some attendee comments here…

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